Writing a Leave application for School is essential for Parents and Students. So whether you are writing a school leave application as a parent or for yourself as a student, you must keep these crucial points in mind. The leave application should be brief and precise, the subject should be clear, and most importantly, the tone should be polite and respectful.
A leave application is a vital document to ensure smooth and professional work. The institution must be fully informed to maintain discipline and an efficient environment. A formal leave application is required to maintain complete records for future reference. Wherever possible, the leave application should be given in advance. This pre-information allows the institution to plan better and work efficiently. It also shows respect for the institution and its rules and guidelines.
Guidelines for leave application
Briefly, the following broad guidelines need to be kept in mind while writing the Leave application:
- The leave application should be clear and brief without addressing the main issue.
- The subject should be mentioned at the beginning of the leave application.
- The first paragraph should explain the reason for the leave period.
- The second paragraph can provide supplementary information if required.
- Close with a respectful salutation, giving your full details.
Leave Applications: Reasons & Rules
Leave applications can be for various reasons, such as sick leave, emergency leave, personal leave, family responsibilities, etc. Let us look at each guideline in detail based on the broad structure mentioned above.
1. Format and Guidelines for Writing a School Leave Application
A leave application should begin with the date, address the application to the School, mention the complete address, and salute. The leave application can be addressed to the teacher, principal, or administrative head, as the case may be. The language and tone of the application should be formal, showing respect for the person and the institution being addressed.
For example:
10 March 2025
Nakodar Road
Jalandhar 144003
Respected Principal
If the application is emailed instead of written on paper, we may start with the salutation directly and omit the date and address.
2. How to Write an Effective Subject Line in a Leave Application
The Subject line should be mentioned after the salutation and should mention the purpose of the leave application or email. The Subject line should say whether it is sick leave, emergency leave, personal leave, or family responsibilities, etc.
For example:
Subject: Application for sick leave.
In case of an email, the purpose of leave should be mentioned in the Subject line.
3. How to Write the Opening Paragraph of a Leave Application
The first paragraph of the leave application is the most essential part. It states the reason for seeking leave and the period of the leave. The reasons could be sick leave due to fever, an emergency leave for a transport /vehicle breakdown, personal leave for important bank work that cannot be postponed, or family responsibilities such as a wedding.
For example:
10 March 2025
Eklavya School Jalandhar
Nakodar Road
Jalandhar 144003
Respected Principal
Subject: Application for sick leave.
I request that I be granted leave for two days from 10 March to 11 March 2025 since I have a fever and the doctor has advised medication and rest.
The first paragraph remains identical even if the leave application is emailed since it clearly states the exact reason and duration of the leave application.
If the duration is unclear, it is still important to indicate the anticipated time period. Any pending details should be clarified through a follow-up letter or email.
For example, the follow-up application may contain as follows:
Respected Principal
Subject: Application for extension of sick leave
I request that I be granted sick leave of one more day on 12 March 2025 in addition to the two days already given through my leave application dated 10 March 2025. My fever is receding, and the doctor has advised rest for one more day.
4. Providing Supporting Details in a Leave Application
Sometimes, supplementary information may be required for official records or clarity. In case of sick leave, you should mention a medical certificate and attach it. In an emergency, you may need to elaborate on the exact details to clarify and better understand the authorities. It further helps to resolve the abrupt and sudden nature of leave applications.
For example, in case of family responsibilities and commitment, you may need to add a second paragraph of explanation:
Due to family responsibilities and commitments, I request that I be granted leave for one day, 10 March 2025.
Being the only son of my parents, I need to accompany my aged father to a family function that he greatly desires to attend. I request that my leave be granted favorably.
5. How to Properly Close a Leave Application
Close the leave application with a respectful salutation, giving your name and other relevant details. As a parent, you may need to mention your name, ward’s name, class, and roll no. In the case of a student, you need to be close politely and respectfully. Add contact details where you can be contacted as and when required.
For example, you may close as follows:
Yours dutifully
Sunil Arora
Parent of: Sahil Arora
Class: 5 Section: A
Roll no: 1
(M) 1234567890
Also Read: – How to start a speech in school assembly
Conclusion
In conclusion, it is essential to understand the need for a well-written leave application that respectfully explains the purpose and duration of the leave. Wherever possible, the leave application should be given in advance to ensure proper discipline and efficient working. The structure of the leave application should be followed to convey professional and systematic working.
Action driven, Cutting edge knowledge in the field of education.
She has completed her Post Graduation in Business and Computer Analysis and Design from Ohio, USA, MA English Lit. from GNDU and Graduation – Humanities (English Honours, Economics and Psychology).
She has won various prestigious accolades like TOP 50 SCHOOLS – ‘Future 50 Schools’ (2017) all-India award conferred by FORTUNE India, Process audit conducted by Price Waterhouse Coopers (PWC) and final awardees selected by an eminent jury of educationists, GREAT INDIAN SCHOOLS – Award conferred by FORBES India (2019) based on extensive feedback from parents, teachers and alumni, PROGRESSIVE PRINCIPAL of INDIA, SCHOOL PARTNERSHIP in UK – School Partnerships with Alderman Peel High School, Norfolk, and Langham Village School, Norfolk, UK, PARTNERSHIP with DENMARK SCHOOL – FerslevSkole, Aalborg, Denmark and GROUP ORGANISATIONS – Education and Automobiles sectors.
